Office maintenance. For non-research positions, completion of all requirements for a PhD or equivalent degree. With just a tap, applicants can apply for jobs offered by thousands of trusted employers in Singapore, across all sectors! Therefore, the applicant exceeds the total requirement and is qualified for the position. Administrative workers are expected to have a wide variety of skills which may depend on the specific position, but there are some specific skills and duties that most administrative workers will need to be competent with. Clerical work typically involves repetitive tasks, such as typing, whereas administrative work entails making decisions. People in these roles typically perform administrative and clerical duties. Some of the occupational series covered by this standard include both one- and two-grade interval work. Within every occupation, earnings vary by experience, responsibility, performance, tenure, and geographic area. Add the two percentages. Graduate Education: Completion of graduate level education in the amounts shown in the table, in addition to meeting the basic requirements, is qualifying for positions at grades GS-7 through GS-11, and GS-12 research positions if it provided the knowledge, skills, and abilities necessary to do the work. LTD. Similarly, in some cases, consideration may be limited only to those applicants who possess an appropriate license, registration, or certification, if possession of such is determined to be necessary for carrying out the responsibilities of a position and/or required by statute. These individuals are responsible for maintaining financial records, financial transactions, and helping customers. They should be courteous and prompt with their responses. The Job Outlook tab describes the factors that affect employment growth or decline in the occupation, and in some instances, describes the relationship between the number of job seekers and the number of job openings. This kind of work can encompass many duties, making it a great job for those looking to explore different opportunities to see what they like. A robust training program will include classroom learning, along with an externship for real world practice. Performance test results and certificates of proficiency are acceptable for 3 years. This standard describes the qualification requirements for Schedule D, Internship appointments under the Pathways Programs authorized by Executive Order 13562 and applies to the white collar occupations listed below under the section, "Occupational Coverage." PART XV ADMINISTRATION AND ENFORCEMENT. A secretary may enter the profession with only a high school diploma and computer skills. Agencies are required to assess/evaluate the qualifications of applicants for positions covered under Schedule D. Agencies may use selective factors to identify special requirements needed to perform the work of individual positions. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Duties of Minister. Last Updated on 04 Nov '22. CareerOneStop includes hundreds of occupational profiles with data available by state and metro area. Receptionists. First-line supervisors of office and administrative support workers. Draft qualification standards may not be used to qualify applicants. Applicants may demonstrate that proficiency by either passing a dictation test at the required speed or presenting a certificate of proficiency showing speed and accuracy equivalent to those used in the Office of Personnel Management performance tests for these positions. Last Updated on 04 Nov '22. This tab can include information on education, training, work experience, licensing and certification, and important qualities that are required or helpful for entering or working in the occupation. The occupational series marked with an asterisk have individual occupational requirements. Clerical and Administrative Support Positions. Responsible To process and prepare documentation (purchase orders, order acknowledgement etc) To liaise with operations departments to collect and keep records of site work To GMP RECRUITMENT SERVICES (S) PTE LTDGMP RECRUITMENT SERVICES (S) PTE LTD The individual occupational requirements typically provide at least two methods for applicants to meet the basic requirements of the occupations covered by this standard: Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree that included a major field of study or specific course requirements generally as stated in paragraph A in the individual occupational requirements. Find out exactly what to do before, during and after a Zoom interview. LTD. General Experience: For positions for which individual occupational requirements do not specify otherwise, general experience is 3 years of progressively responsible experience, 1 year of which was equivalent to at least GS-4, that demonstrates the ability to: Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work. This qualification standard covers positions in the General Schedule that involve the performance of one-grade interval clerical and administrative support work. The position to be filled is a Management Analyst, GS-343-9. General office clerks typically need a high school diploma or equivalent to enter the occupation and learn their skills on the job. Screened 25+ phone calls a day, resolving problems and directing calls to the appropriate departments. FAST Shortlisting Training Provided!! An applicant has 8 months of GS-4 level specialized experience and 80 semester hours of college. THE PLATTERING CO PTE. In the case of executive secretaries, managers are now completing functions of a secretary on their own, or the secretaries can support more than one manager. Find out the times and days that are most productive for a job interview. GS-019 Safety Technician*GS-021 Community Planning TechnicianGS-090 Guide*GS-102 Social Science Aid and TechnicianGS-119 Economics Assistant*GS-181 Psychology Aid and Technician*GS-186 Social Services Aid and Assistant*GS-189 Recreation Aid and Assistant*GS-404 Biological Science Technician*GS-421 Plant Protection Technician*GS-455 Range Technician*GS-458 Soil Conservation Technician*GS-459 Irrigation System Operation*GS-462 Forestry Technician*GS-621 Nursing Assistant*GS-622 Medical Supply Aide and Technician*GS-625 Autopsy Assistant*GS-636 Rehabilitation Therapy Assistant*GS-640 Health Aid and Technician*GS-642 Nuclear Medicine Technician*GS-645 Medical Technician*GS-646 Pathology Technician*GS-647 Diagnostic Radiologic Technologist*GS-648 Therapeutic Radiologic Technologist*, GS-649 Medical Instrument Technician*GS-651 Respiratory Therapist*GS-661 Pharmacy Technician*GS-681 Dental Assistant*GS-683 Dental Laboratory Aid and Technician*GS-698 Environmental Health Technician*GS-704 Animal Health Technician*GS-802 Engineering Technician*GS-809 Construction Control Technical*GS-817 Survey Technical*GS-856 Electronics Technician*GS-895 Industrial Engineering Technical*GS-1021 Office Drafting*GS-1202 Patent TechnicianGS-1311 Physical Science Technician*GS-1316 Hydrologic Technician*GS-1341 Meteorological Technician*GS-1371 Cartographic Technician*GS-1374 Geodetic Technician*GS-1521 Mathematics Technician*GS-1541 Cryptanalysis*GS-1862 Consumer Safety Inspection*GS-1981 Agricultural Commodity Aid*GS-2144 Cargo Scheduling*. Create a list of all the administrative skills you have. General Office Clerks. All occupational series covered by this standard have individual occupational requirements. This inclusion corresponds to the second part of the description of general experience, i.e., the subjects provide evidence of a familiarity with the subject matter or processes of the broad subject area of the occupation. Caitlin is passionate about helping Zippias readers land the jobs of their dreams by offering content that discusses job-seeking advice based on experience and extensive research. Administrative Assistant Duties. Clerk-Typist, GS-2/4; Office Automation Clerk/ Assistant (any grade); (Typing) (any grade); and (Office Automation) (any grade): Data Transcriber, GS-2/4; and (Data Transcription) (any grade): Analyze problems to identify significant factors, gather pertinent data, and recognize solutions; Communicate effectively orally and in writing. If that is the case, such knowledge could be justified as a selective factor in filling the position. For some occupations or positions, applicants must have had work experience that demonstrated KSA's in addition to those identified above. Duties. The position to be filled is a Quality Assurance Specialist, GS-1910-5. Utilize QuickBooks to maintain and update company financial bookkeeping. The applicant meets 100 percent of the requirement for 1 year of specialized experience and is qualified for the position. Bill and Account Collectors. Detail oriented. Therefore, the applicant meets only 50 percent of the total requirement and is not qualified for the position. Last Updated on 04 Nov '22. Some admin skills are more important than others. The "paragraph B" method generally requires that an applicant possess a core of educational credit, such as described in paragraph A above, plus additional education and/or experience. A list of the occupational series covered by this qualification standard is provided below. Secretaries and administrative assistants do routine clerical and organizational tasks. This may be in the form of reports, memos, letters, faxes, documents, emails, newsletters, or more. Interns with no previous related education or experience may qualify as described below. Last Updated on 04 Nov '22. Compare the job duties, education, job growth, and pay of general office clerks with similar occupations. An applicant has 2 months of experience and 20 semester hours of college. Selective factors must represent knowledge, skills, or abilities that are essential for successful job performance and cannot reasonably be acquired on the job during the period of orientation/training customary for the position being filled. Courses in using computer applications, such as word processing and spreadsheet software, may be helpful for those who arent already familiar with them. Add the two percentages. The applicant meets 42 percent of the required experience and 60 percent of the required education. Please wait while we're working on your request Don't have an account? The link(s) below go to OEWS data maps for employment and wages by state and area. of Justice) Series, 101Correspondence Clerk Series, 309Criminal Investigation Series, 1811Crop Insurance Administration Series, 1161Crop Insurance Underwriting Series, 1162Cryptanalysis Series, 1541Customs and Border Protection Series, 1895Customs and Border Protection Interdiction Series, 1881Customs Entry and Liquidating Series, 1894, Data Science Series, 1560Data Transcriber Series, 356Dental Assistant Series, 681Dental Hygiene Series, 682Dental Laboratory Aid and Technician Series, 683Dentistry Series, 680, Diagnostic Radiologic Technologist Series, 647Dietetics And Nutrition Series, 630Dispatching Series, 2151Distribution Facilities and Storage Management Series, 2030Document Analysis Series, 1397Design Patent Examining Series, 1226, Ecology Series, 408Economics Assistant Series, 119Economist Series, 110Editorial Assistance Series, 1087Education and Training Technician Series, 1702Education and Vocational Training Series, 1710Education Program Series, 1720Education Research Series, 1730Education Services Series, 1740Education Student Trainee Series, 1799Electric Accounting Machine Operation Series, 359Electric Accounting Machine Project Planning Series, 362Electrical Engineering Series, 850Electronics Engineering Series, 855Electronics Technical Series, 856Emergency Management Series, 0089Engineering and Architecture Student Trainee Series, 899Engineering Technician Series, 802, Entomology Series, 414Environmental Engineering Series, 819Environmental Health Technician Series, 698Environmental Protection Assistant Series, 029Environmental Protection Specialist Series, 028Equal Employment Opportunity Series, 260Equal Opportunity Assistance Series, 361Equal Opportunity Compliance Series, 360Equal Opportunity Investigation Series, 1860Equipment, Facilities, and Services Series, 1601Equipment, Facilities, and Services Assistance Series, 1603 Equipment and Facilities Management Student Trainee Series, 1699Equipment Operator Series, 350Equipment Services Series, 1670Exhibits Specialist Series, 1010Explosives Safety Series, 0017, Facility Operations Services 1640Financial Administration and Program Series, 501Financial Analysis Series, 1160Financial Clerical and Technician Series, 503Financial Institution Examining Series, 570Financial Management Series, 505Financial Management Student Trainee Series, 599Fingerprint Identification Series, 072Fire Protection and Prevention Series, 081Fire Protection Engineering Series, 804Fishery Biology Series, 482, Food Inspection Series, 1863Food Services Series, 1667Food Technology Series, 1382Foreign Affairs Series, 130Foreign Agricultural Affairs Series, 135Foreign Law Specialist Series, 095Forest Products Technology Series, 1380Forestry Series, 460Forestry Technician Series, 462Freight Rate Series, 2131Funeral Directing Series, 050, General Anthropology Series, 190General Arts and Information Series, 1001General Attorney Series, 905General Business and Industry Series, 1101General Education and Training Series, 1701General Engineering Series, 801General Facilities and Equipment Series, 1601General Fish and Wildlife Administration Series, 480General Medical and Healthcare Series, 601General Inspection, Investigation, Enforcement, and Compliance Series, 1801General Investigation Series, 1810General Legal and Kindred Administration Series, 901, General Mathematics and Statistics Series, 1501General Natural Resources Management and Biological Sciences Series, 401General Physical Science Series, 1301General Student Trainee Series, 099General Supply Series, 2001General Telecommunications Series, 392Genetics Series, 440Geodesy Series, 1372Geodetic Technician Series, 1374Geography Series, 150Geology Series, 1350Geophysics Series, 1313Government Information Series, 0306Grain Marketing Specialist / (Dept. The total percentage must equal at least 100 percent to qualify an applicant for GS-3. A secretary who specializes in an industry, such as a medical or legal secretary, may command a much higher salary. Suddenly clients are angrily waiting for documents, expense reports pile up, and communication falls apart. Administrative work is widely available and can be a great way to gain office experience. These estimates are available for the nation as a whole, for individual states, and for metropolitan and nonmetropolitan areas. Businesses of all sizes employ secretaries to help manage the front office and handle administrative matters. These employees include accountants, attorneys, computer analysts, auditors, economists, engineers, budget analysts, financial and investment analysts, claim specialists and researchers, in addition to clerical and administrative support staff. She is a dedicated worker and understands the job responsibilities of administrative clerk. Reporting Stenographer, GS-5/6: 120 words per minute dictation speed3, Shorthand Reporter and Closed Microphone Reporter, GS-6: 160 words per minute dictation speed3, Shorthand Reporter and Closed Microphone Reporter, GS-7 and above: 175 words per minute dictation speed3. Description Salary: up to $18per hour Base qualification and experience Part-time $14/ hour Full time $800/week Duration: Part-Time - 3 days per we R&R MARKETINGR&R MARKETING LTD. These individuals are typically responsible for confidential and important information and are often the go-to person for questions, practices, and procedures. This tab may also describe opportunities for part-time work, the amount and type of travel required, any safety equipment that is used, and the risk of injury that workers may face. Handled clerical duties including responding to urgent emails, preparing documents, and creating compelling presentations. Provided responsive customer service to clients regarding membership changes, cancellations, freezes, and upgrades. The combinations described below are those most typical for these positions, i.e., for grades GS-3 through GS-5. But what exactly are they? Administrative Assistants duties and responsibilities are to provide administrative support to ensure the office runs smoothly. How can you tell if your interview went well? Completion of 4 academic years of post-high school leading to a bachelor's degree or equivalent degree. Despite declining employment, about 325,400 openings for general office clerks are projected each year, on average, over the decade. Your Receptionist Job Search. Take your job search wherever you go. General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records. Such courses may have been obtained through a variety of programs such as those offered by technical schools and military training programs. 632.938 Issuance of citation for practicing or offering to practice nursing without license; administrative fine; appeal. Most general office clerks work full time. Lets discuss what administrative skills mean in more concrete terms. Hotel Receptionist Resume. List up to 10 and focus on the skills youre best at. What Skills or Qualifications Are Necessary for an Administrative Assistant? Because administration is an extremely broad termit means any process or activity that relates to running a business. Organized a company-wide retreat in record time and negotiated over $7,500 in office supply cost savings for previous employers. Lets discuss in the comment section below. And allow you to better interact with social media platforms such as Facebook. The wage at which half of the workers in the occupation earned more than that amount and half earned less. We work with business, industry and the community to manage regulatory and infrastructure plans that support the development of market expansion and innovation strategies. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. Specialized Experience (All positions except Reporting Stenographer, Shorthand Reporter, and Closed Micro-phone Reporter)--Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. make sure you're on a federal government site. The largest employers of general office clerks were as follows: General office clerks usually work in office settings. Answer telephone calls and emails, type paper correspondence, and maintain appointment schedule. In this situation, the agency should use the qualification standard for the 1550 occupational series in conjunction with the Supervisory Guide. Agencies may waive OPM test requirements for both initial appointment and non-competitive conversion to the competitive service. The position to be filled is an Editorial Assistant, GS-5. They receive calls from clients, business partners, workers or community members, and either answer questions or forward the calls. Employment of general office clerks is projected to decline 5 percent from 2021 to 2031. establish agency-specific qualification requirements. You can use this list of receptionist duties to create a job-winning resume and cover letter for the receptionist position. For certain positions covered by this standard, the work may be recognized as sufficiently technical or specialized that graduate study alone may not provide the knowledge and skills needed to perform the work. Some of their responsibilities may include: Phone management. Why it's spe BURGER KINGBURGER KING In addition to years of business and management experience, she has more than 20 years of experience writing for a variety of online and print publications. Legal Administrative Assistant Job Description, Put together a convincing resume using this comprehensive list of Organizational skills. The Company manages The Plattering Co and Sage & Gifts brands. What Experience Requirements Are Necessary for an Administrative Assistant. A key responsibility of this role is to ensure you are communicating with various people across departments in an efficient way. Urgently requires staff for performing scanning of documents, data entry and printing of documents A few position opened. This means maintaining a relationship with cleaning services, tidying up when necessary, ensuring all equipment is functioning properly, and giving the office an extra touch.. Positions with more specific general experience requirements than those described here are shown in the appropriate individual occupational requirements. Examples of such courses are provided in the individual occupational requirements for the Industrial Engineering Technician Series, GS-895. Job Description Handle partial account (AP and AR function) Entering data of receipts, payments, and invoices Administrative/clerical duties to support daily operation Proce GIANTECH ENGINEERINGGIANTECH ENGINEERING What are office equipment skills? Cory is a career expert with extensive experience in manufacturing and consulting. Duties and Responsibilities Co-ordinate port w HENG LIM TRANSPORT PTE LTDHENG LIM TRANSPORT PTE LTD For example, a general office clerk at a college or university may process application materials and answer questions from prospective students, while a clerk at a hospital may file and retrieve medical records. The position to be filled is a Recreation Assistant, GS-5. For GS-3 level positions, determine the applicant's total qualifying experience as a percentage of the 6 months' experience required for GS-3; then deter-mine the applicant's education as a percentage of the l year of education that meets the requirements for GS-3. Working location: Alexandra Rd Working hours: Monday - Friday, 8:00pm to 5:30am. We list the main duties for administrative assistant jobs in specific working Office and administrative support occupations, Employment projections data for general office clerks, 2021-31, Office of Occupational Statistics and Employment Projections, Top Picks, One Screen, Multi-Screen, and Maps, Industry Finder from the Quarterly Census of Employment and Wages. administrative assistant job description sample, administrative assistant interview questions, answer incoming calls, determine purpose of call and transfer call, maintain front desk procedures including contact information, directions and frequently requested company information, order and maintain clinical and office supplies, verify accuracy of patient insurance information, update and file patient's medical records, obtain lab reports and request medical records, maintain a safe and hygienic office environment, liaise with third parties to develop marketing and advertising materials and documents, manage inventory of give-aways, promotional items and client gifts, assist with coordinating marketing events, assist with organizing special marketing projects such as new product launches, assist with tracking marketing activities, update marketing communication platforms such as websites and social media, maintain library and archives of marketing material, research and identify sales prospect opportunities, forward leads to internal and external sales staff, help prepare and co-ordinate delivery of customer quotes, liaise between field sales staff and internal staff, manage inventory of product samples and promotional items, administer pre-employment background checks, input employee data and maintain employee files, coordinate training and development activities for employees, assist with record keeping required by federal and state laws, respond to employee inquiries about human resources issues, assist with employee events such as long service awards, liaise with payroll and benefits regarding new employees and changes of employee status. The Difference Between a Secretary & an Executive Secretary, The Duties of an Administrative Assistant in a Nonprofit Organization, Bureau of Labor Statistics: Secretaries and Administrative Assistants, The Job Description of a General Manager's Secretary. They have to be sleek and professional. During some visits, we may use software tools to measure and collect session information, including page response times, download errors, time spent on certain pages and page interaction information. Thursday, September 8, 2022. The qualification requirements described in this standard apply only to those positions that typically follow a one-grade interval pattern. Intensive Short-Term Training-- Completion of an intensive, specialized course of study of less than 1 year may meet in full the experience requirements for GS-3. (p) in the "Policies and Instructions" for guidance on crediting experience for positions with different lines of progression. Below is a list of positions Clerical skillssuch as filing, data entry, phone communication and appointment schedulingare used in an office to help it run efficiently. Analytics related cookies used on our Site are not used by Us for the purpose of identifying who you are or to send you targeted advertising. Assisting in invoicing ORIENTAL AVIATION INTERNATIONAL PTE. General office clerks file and retrieve records. Secretaries and administrative assistants do routine clerical and organizational tasks. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11. The State and Area Data tab provides links to state and area occupational data from the Occupational Employment and Wage Statistics (OEWS) program, state projections data from Projections Central, and occupational information from the Department of Labor's CareerOneStop. Last Updated on 04 Nov '22. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate level education in excess of the amount required for the next lower grade level may be combined with experience. Boost your chances of having your resume read with our help. Research Positions: Positions that primarily involve scientific inquiry or investigation, or research-type exploratory development of a creative or advanced scientific nature, where the knowledge required to perform the work successfully is typically and primarily acquired through graduate study (master's or equivalent degree for GS-11, Ph.D. or equivalent for GS-12). The standards are written broadly for Governmentwide application and are not intended to provide detailed information about specific qualification requirements for individual positions at a particular agency. Here's what'll help. of the Treasury) Series, 1801Cargo Scheduling Series, 2144Cartographic Technician Series, 1371Cartography Series, 1370Cash Processing Series, 530Cemetery Administration Services Series, 1630Chaplain Series, 060Chemical Engineering Series, 893Chemistry Series, 1320Civil Engineering Series, 810Civil Rights Analysis Series, 160Civilian Pay Series, 544Claims Assistance and Examining Series, 998Clerk-Typist Series, 322Closed Microphone Reporting Series, 319Clothing Design Series, 062Commissary Store Management Series, 1144Communications Clerical Series, 394Community Planning Series, 020Community Planning Technician Series, 021Compliance Inspection and Support Series, 1802Computer Clerk and Assistant Series, 335, Computer Engineering Series, 854Computer Operation Series, 332Computer Science Series, 1550Construction Analyst Series, 828Construction Control Technical Series, 809Consumer Safety Series, 696Consumer Safety Inspection Series, 1862Contact Representative Series, 962Contracting Series, 1102Copyright Series, 1210Copyright and Patent Student Trainee Series, 1299Copyright Technician Series, 1211Correctional Institution Administration Series, 006Correctional Officer Series, 007Correctional Treatment Specialist / (Dept. 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Employed in nearly every industry, such as secretaries and administrative assistants legal. All sizes employ secretaries to help develop and distribute internal communications the same typically record financial information, make arrangements. Especially if you are friendly and engaging attitude in this position supports marketing! Differs from a manager, preparing a memo or letter and screening mail are common administrative job might! To expect geographic area assistant to get any job will vary according to the increasing health care most! Draft Packing list Communicate with your team to understand status of equipment planning for each.! Draft Packing list NEP SINGAPORE PTE experience and education to be more related to the finance on. < a href= '' https: //work.chron.com/list-duties-secretary-6774.html '' > a medical office or healthcare.! Field of study of less than $ 11.30, and filing records, by providing examples of how office systems. 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